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Executive Administrator

Office of the Lead Pastors

Position Summary

The Executive Administrator serves as the primary support to the Office of the Lead Pastors, stewarding their time, communication, relationships, and ministry effectiveness. This role functions as both a strategic gatekeeper and a relational bridge—ensuring the Lead Pastors are focused on their highest calling while the needs of the church and community are handled with excellence, care, and a Christ-centered approach.

This individual must be highly organized, proactive, discerning, and able to operate with both confidentiality and emotional intelligence in a fast-paced ministry environment.

Key Responsibilities

1. Calendar & Schedule Management

Own and manage the Lead Pastors’ calendars with a high level of accuracy and intentionality

Schedule, confirm, and coordinate meetings, events, and ministry engagements

Prioritize appointments and redirect requests to appropriate staff when needed

Provide daily, weekly, and long-range calendar overviews

Ensure proper preparation time, margin, and travel considerations are built into schedules

2. Communication Management

Serve as the primary point of contact for communication directed to the Lead Pastors

Screen and prioritize emails, phone calls, and messages with discernment

Draft, edit, and respond to correspondence on behalf of the Lead Pastors

Ensure timely follow-up on all key communications

Handle media inquiries and external communication requests

3. Gatekeeping & Representation

Act as a trusted gatekeeper—protecting the Lead Pastors’ time while ensuring people feel seen, heard, and cared for

Represent the Office of the Lead Pastors in meetings, conversations, and correspondence as needed

Engage with church members, leaders, and external partners in a professional and Christ-centered manner

Help route needs, opportunities, and requests to the appropriate teams

4. Meeting & Event Support

Prepare materials for meetings, speaking engagements, and events (agendas, notes, handouts, reports, etc.)

Coordinate logistics such as meals, reminders, and setup

Record meeting notes when needed and help ensure action items are tracked and completed

Assist in ensuring meetings run efficiently and with clarity

5. Travel & Engagement Coordination

Plan and manage all travel for preaching, speaking, and ministry engagements

Coordinate itineraries, accommodations, and logistics

Maintain and distribute updated bios and required materials for speaking opportunities

Ensure all external engagements are organized, communicated, and executed with excellence

6. Financial & Administrative Support

Track and manage receipts and expense documentation for the Lead Pastors

Ensure honorariums and payments for external speaking engagements are received

Submit invoices (e.g., Church Multiplication Network and other partnerships) in a timely manner

Maintain organized and up-to-date administrative and digital filing systems

7. Project & Operational Support

Take initiative on special projects as assigned by the Lead Pastors

Help move key initiatives forward by coordinating details, communication, and follow-through

Anticipate needs before they arise and proactively provide solutions

Run occasional errands or handle logistics that support the Lead Pastors’ effectiveness

Core Competencies

Discretion & Confidentiality – Handles sensitive information with wisdom and integrity

High-Level Organization – Thrives in managing multiple priorities and details simultaneously

Relational Intelligence – Engages people with warmth, clarity, and emotional awareness

Proactive Problem Solving – Anticipates needs and takes initiative without constant direction

Communication Excellence – Strong written and verbal communication skills

Adaptability – Flexible and responsive in a dynamic ministry environment

Spiritual & Cultural Alignment

Demonstrates a personal and growing relationship with Jesus

Aligns with the vision, values, and culture of Focus Church

Operates with a heart to serve, build the Kingdom, and support the local church

Success Looks Like

The Lead Pastors are protected, prepared, and positioned to lead effectively

Communication is clear, timely, and handled with excellence

People feel cared for—even when access is limited

Details are handled before they become problems

The Office of the Lead Pastors operates smoothly, strategically, and with margin

Job Title: Central Youth & Guest Experience Pastor (Trial Run)

 Department: Central Staff

 Employment Status: Full-Time (40 hours/week)

 Campus: All Locations

I. Purpose of the Role

To champion Focus Church’s vision by leading two key areas across all campuses:

Youth Ministry – Overseeing and pastoring student ministry at the broadcast location, while creating a scalable student ministry model for all campuses.

Local Guest Experience (GE) – Recruiting, equipping, and developing GE and Vision Teams across campuses to create welcoming, intentional environments where people can take next steps toward Jesus.

This role combines relational leadership, strategic oversight, and a pastoral heart to strengthen Focus Church’s impact both for first-time guests and the next generation.

II. Key Characteristics and Competencies

Strong spiritual and pastoral leadership

Passionate about discipling students and welcoming guests

Skilled in developing and multiplying leaders

Innovator and problem-solver

High relational EQ with students, adults, and peers

Strong administrative and organizational capabilities

Capable of leading across multi-site systems

Exceptional written and verbal communication

Familiarity with Planning Center and other ministry tools

III. Responsibilities

A. Student Ministry (Next Gen Focus)

Serve as the Student Pastor Centrally for JH and HS students.

Develop a scalable and duplicatable student ministry model for all Focus campuses.

Lead, coach, and disciple student ministry staff and volunteers across locations.

Recruit adult and student leaders.

Teach regularly in student environments with clear, gospel-centered messages relevant to Gen Z.

Personally invest in students and families – fostering community, care, and discipleship.

Build bridges between the church and homes – equipping parents as primary disciple-makers.

Develop and execute engaging programming including services, small groups, events, camps, and outreach.

Partner with schools and attend students’ extracurricular events to foster relationships.

B. Guest Experience (GE Focus)

Lead and coach NH Guest Experience Team

Create and uphold standards for hospitality, next steps, and assimilation.

Ensure effective execution of Next Steps, Vision Team leadership, and follow-up processes.

Plan and execute special Sunday experiences (e.g., baptisms, guest events, creative initiatives).

Monitor and manage GE inventory and supplies churchwide.

Develop systems to measure and improve team retention, guest engagement, and volunteer health.

Generate and review Vision Team health reports monthly.

IV. Cross-Functional & Collaborative Expectations

Partner closely with Central and Campus teams to align vision and execution.

Contribute to overall churchwide planning, events, and staff culture.

Participate in all-church initiatives and serve at major events.

Stay informed of best practices by networking with other churches and leaders.

Provide pastoral support and leadership outside the student or GE lanes when needed.

V. Success in this Role Looks Like

A thriving, scalable student ministry across all locations with strong leaders and deep discipleship.

A consistently excellent and hospitable guest experience that reflects the heart of Focus Church.

Teams that are healthy, equipped, multiplying, and aligned with the mission.

Measurable growth in team retention, student engagement, and first-time guest assimilation.

Part-Time | 20 Hours per Week

Schedule:

- Primarily Saturdays & Sundays (Full Days)

- Additional hours may be requested during special events.

Position Overview:

This role ensures our building, grounds, and environments are clean, functional, and prepared for guests each weekend. The ideal team member thrives on physical work, takes responsibility over their space, and understands that creating an excellent environment is ministry.

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Responsibilities

Weekend Preparation – Saturday

- Fully clean and reset all interior public spaces (lobby, auditorium, hallways, bathrooms, kids areas, classrooms).

- Empty all trash cans throughout campus and replace liners.

- Sweep, mop, or vacuum floors as needed.

- Wipe down and sanitize high-touch surfaces, furniture, fixtures, and bathroom counters.

- Stock bathrooms with paper products and soap.

- Leaf blow all exterior walkways, patio areas, and parking lot edges.

- Ensure exterior trash cans are emptied and cleaned.

- Move and set up tables, chairs, stanchions, signage, and equipment per ministry/event requests.

- Stage rooms to their assigned layout for Sunday (kid classes, lobby arrangements, hospitality prep, auditorium setups).

- Perform basic facility checks (doors, supplies, lighting issues, smells, leaks, etc.) and report concerns immediately.

Sunday Morning Setup

- Perform quick walkthrough of entire campus checking for cleanliness and order.

- Turn on lights according to building plan (auditorium, lobby, classrooms, hallways).

- Unlock and open assigned doors and gates.

- Verify and adjust building/room AC thermostats to designated temperatures.

- Confirm trash cans are ready to receive guest traffic.

- Place or tidy lobby items (mats, cones, signage, café setup, welcome area).

- Restock supplies if levels are low from Saturday.

Post-Service Reset (Sunday Afternoon/Evening)

- Remove trash and reset all seating areas, classrooms, and lobby spaces.

- Wipe down and sanitize surfaces used by kids, volunteers, and guests.

- Clean and restock bathrooms after peak use.

- Sweep/vacuum high-traffic areas.

- Break down or reconfigure tables and chairs based on upcoming events or weekday ministry needs.

- Collect lost and found items and deliver to designated area.

- Leaf blow patio or exterior areas again if needed after heavy use.

- Secure building: turn off lights, check and adjust AC temps, lock required doors.

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Requirements

- Ability to walk, bend, lift up to 50 lbs, push/pull carts and table stacks, carry trash bags, and move furniture repeatedly.

- Comfortable using leaf blowers, vacuums, hand tools, and basic cleaning supplies.

- Self-starter who takes responsibility without constant supervision.

- Reliable and punctual—weekend consistency is critical.

- Able to follow facility checklists and complete tasks with attention to detail.

- Must maintain a respectful, ministry-focused attitude and uphold the standards and values of our church.

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Preferred Skills (Not Required but Helpful)

- General maintenance skills (light repairs, replacing bulbs, tightening hardware, basic troubleshooting).

- Experience in church facility management, janitorial services, or event setup.

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Performance Expectations

- Facilities are visitor-ready every Sunday: clean, stocked, safe, and arranged correctly.

- Checklists are executed with accuracy and completed on time.

- Rooms are always restored to their default configurations unless directed otherwise.

- Issues are reported quickly instead of ignored or passed on.

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Success in This Role Looks Like

- Guests never have to think about cleanliness or order because excellence is obvious.

- Ministry teams walk into spaces that are ready, stocked, and correctly set up.

- Building environments support ministry instead of distracting from it.Primarily Remote with Weekly Tuesday Meeting in Person (Raleigh, NC area)

SUMMARY

The role of the Campus Pastor is to oversee the life and direction of the Campus under the direction and leadership of the Lead Pastor. This will require a firm grasp of the beliefs, values and strategy of Focus Church, and the ability to align campus staff and key leadership teams with its mission, vision and values. The Campus Pastor will offer pastoral leadership to the campus. The Campus Pastor will also ensure that the systems, practices and policies of the church responsibly and effectively support its ministry activities.

SKILLS & ABILITIES

Visionary leader

Possesses an entrepreneurial spirit and work ethic

Excellent public communicator

Naturally connects and relates with people from all walks of life

Team builder who is able to both form and develop leaders

Team player who can shape others as well as be shaped themselves

Able to lead volunteer teams, recruit, develop and inspire people, set clear expectations and accountability.

Ordained or licensed minister preferred

Have a college equivalent bachelor’s degree

Have two years minimum prior experience with pastoring and teaching

RESPONSIBILITIES

The Campus Pastor is a Vision Aligner

To promote the unity of “one church at multiple locations” by implementing Focus Church culture & DNA into the campus ministries so that they align with church vision.

Guardian of maintaining the desired ministry DNA and values for the campus

Chief Culture Advocate for Focus Church, ensuring that the campus always sees itself as part of the bigger picture.

The Campus Pastor is a Team Leader

Your goal is to build a team of equippers who multiply ministry and to communicate about this well to those in leadership. 

Communicate wins, monthly activities and issues through written and verbal debrief with Lead Pastor and written monthly report to the Executive Leadership Team

Recruit, train and equip a ministry team composed of paid staff and volunteers to provide leadership and growth of identified ministry areas.

Schedule and hold monthly team meetings to connect leaders, evaluate ministry, and coach leadership.

The Campus Pastor is the Congregational Leader

You are responsible for fostering a sense of ownership so that the campus experiences vision-driven growth, while reflecting our core values.

Provide leadership, vision, pastoral care, counseling and shepherding to this assigned ministry maintaining a passion for reaching the community to achieve campus growth.

Proactively seek a personal and church presence in the surrounding community.

Encourage discipleship and spiritual growth through the creation and support of Life Group involvement.

Encourage evangelism and equip believers to share their faith.

Handle additional responsibilities as assigned by the Lead Pastor.

Purpose of the Job:

To recruit, equip and develop GE Directors in reaching their full potential. Create location-specific and central strategies as the team grows to ensure culture and vision of the Church is preserved.

To serve Focus Church by playing an instrumental role alongside the locations staff and teams. They do this by executing new processes and procedures, communicating and keeping the standard, and managing growth and health of all GE areas, including Next Steps at all locations. 

Experience and Knowledge Required:

Ability to recruit, lead and equip high-capacity leaders to lead successfully 

Passion for the Church, Focus’ vision, people, and serving in the Kingdom

Organizational, practical and goal-oriented leadership with the ministry

Pastoral, discerning, and confident in leadership with the staff

Discretion with confidential matters

Professional representation of Focus and the Lord in all things

Ability to learn and use Planning Center Online

Exceptional interpersonal, verbal, written and organizational skills

Ability to work in a multi- task environment

Strong administrative abilities

Essential Functions and Responsibilities:

Initiate and cultivate the fun, God-honoring heart and culture of Focus by influencing Staff, GE Directors, Vision Team, and the Church at large

Ensure Next Steps and Vision Team interface is smooth and effective – and that people are cared for and given best next steps in their personal journey

Set standards for Next Steps, and Guest Experience teams and ensure that we are keeping the standards across all locations

Resource Inventory management with what supplies we are using in Guest Experience

Ensure that all campuses have inventory for their weekend services

Creates and executes new systems to track and manage team retention

Coordinate and lead weekly/monthly meetings with GE Directors to ensure vision, challenges, and goals are clearly communicated and accomplished

Relationally lead and develop GE Directors one-on-one, and as a family unit in areas of spiritual, personal, professional growth, and strategies

Provide solutions and coaching for leaders in handling issues that arise

Monthly attend Locations to assess the Vision Team, the climate and culture of the Location, and the effectiveness of  leadership, providing prompt feedback and solutions

During Location visits, have intentional conversations with leaders and team members alike to evaluate the overall culture and health of serving

Generate monthly Vision Team Reports for every location, to attest to the effectiveness of leaders and existing processes (Next Step metrics, and Vision team retention metrics)

Monitor growth of the Vision Team in all areas – spiritually, relationally, and numerically

Other Duties and Responsibilities:

Actively network with Churches and organizations outside of Focus in order to gain knowledge, creative solutions, and support – bringing The Church together

Participate and serve at all church wide events

As needed or directed, plan and execute Sunday specific special events and initiatives that affect all locations. (baptisms, donut walls, kona ice, etc) 

As the Focus Kids Campus Director, you have the opportunity to see babies, toddlers, and children of all ages experience Life Change Through Christ. Our vision has never been just to build strong Christian children, but to build strong Christian fathers, mothers, pastors, leaders, and world-changers. Our desire is that the ministry of Focus Kids will be a solid foundation for the next generation. Our dream is for every child before he or she graduates Focus Kids, to be saved and water baptized. Our vision is to raise up the strongest generation for Christ the world has ever seen.

“Train up a child in the way he should go; even when he is old he will not depart from it.” 

Proverbs 22:6

Focus Kids Values

Safe: Environments, volunteers, and children alike, we want Focus Kids to be a place where parents want to drop off their kids. There is no safer place to be on a Sunday morning than Focus Kids.

Clean: We show up early, stay late, and work hard to be prepped and prepared in our environments. A clean space is a clear space. 

Fun: We lead children and families to experience Life Change Through Christ!

Qualifications: 

Committed Christ-follower who feels a call from God into Kids ministry

Chemistry with Focus Kids Vision Team Members

Love for kids and families

Strong organizational and leadership skills

Ability to lead Vision Team Member team

Self-motivated 

Key Responsibilities:

Have weekly One-on-One’s with Central Focus Kids Director & Campus Pastor

Schedule Vision Team Members or delegate scheduling responsibilities.

Lead Campus Focus Kids leadership team

Multiple points of communication midweek

Monthly meetings/interlocks

Protect and carry the culture of Focus Church within Focus Kids.

Builds leadership team at campus 

Partner with Central FK Director to communicate campus specific information with parents/vision team

Recruit new volunteers and appreciate existing volunteers through regular communication and special events.

FTG contact weekly (Mondays)

Represent the Campus at all Central meetings and events.